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Travel expenses must show detailed itemization of expenditures by type and cost.

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Nevertheless, a candidate committee must keep records for all types of receipts in order to comply with the reporting requirements of the Act and FEC regulations.

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  2. No further proof of payment is required when payment is later processed.
  3. Rental vehicles may be used when the overall cost of the rental is less than the cost of other reasonably convenient means of transportation, such as taxi or airport shuttle, or when there is no other means of transportation.
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    In the event a VAT refund is to be claimed, the employee is responsible for submitting original receipts to Accounting Operations, even if the per diem method is used for reimbursement.

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      In the event that the unallowable expenses exceed the reimbursement due, the difference will be charged to the employee as a reduction of the next payroll amount.

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    Changes that may affect the parties to whom the agreement may apply, such as changes to provisions regarding authorized users or assignment of the agreement.

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        1. Records that are maintained in an electronic format must be made available to the Tax Department in an electronically readable form.

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            An insured institution or its service provider converts the funds into the local currency to be received by the designated recipient for a remittance transfer using an exchange rate that the insured institution or its service provider sets.

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            If you do not, you are responsible for contacting the contributor to obtain this form and your committee still has a reporting obligation even if it does not receive that form.

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    If the account is still overdrawn after five business days, the institution may impose the fees or finance charges to which it is entitled, if any, under an overdraft credit plan.

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    Note to readers: if you purchase something through one of our affiliate links we may earn a commission. COMMUNICATION Any committee that makes an expenditure for any kind of communication directed at voters and mentioning the name of a candidate in the next upcoming election must ensure that the communication clearly identifies the committee as having paid for it.

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    Fees imposed on the remittance transfer by a person other than the remittance transfer provider include only those fees that are charged to the designated recipient and are specifically related to the remittance transfer.

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    To qualify for reimbursement, entertainment expenditures must be clearly identified by the designated Budget Executive to be in the best interest of the University and may only be charged to unrestricted miscellaneous funds.

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    If the travel advance is issued for more than the travel reimbursement request, the over advanced amount will be recovered via a payroll adjustment.

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